Inventory management software that matches what is on the shelf
MyGroce inventory is the stock spine underneath billing, purchasing and your online store. Every sale, purchase, return, transfer and damage entry moves stock in real time, so the number on screen is the number on the shelf. Track batches, MRP and expiry, sell by fixed weight, range or catch weight, and set reorder points that turn low stock into a purchase order instead of a stock-out. Goods receipt notes capture landed cost — rate plus mandi tax and charges — so margins are calculated on what you actually paid, and multi-outlet transfers with approvals let you rebalance stock instead of over-ordering.
Who Inventory management is for
Grocery & FMCG retailers
Thousands of SKUs with MRP, batch and expiry, loose weights and daily opening and closing stock sheets.
Pharmacies & medical stores
Strict batch and expiry control with near-expiry alerts so nothing sellable turns into a write-off.
Wholesalers & distributors
Purchase orders, supplier ledgers, returns and warehouse-to-outlet transfers with an approval trail.
Restaurants & kitchens
Ingredient stock driven by recipes, so consumption is recorded when a dish sells rather than counted at night.
What you get
Inventory is shared with POS billing, wholesale, restaurant recipes, the online store and delivery, and it feeds the profit and inventory reports directly.
Live stock everywhere
Bills, purchases, returns, transfers and damage records move stock instantly across counters, outlets and warehouses.
Batch, MRP & expiry
Track each batch with its own MRP and expiry date, get near-expiry alerts, and sell or discount stock before it is written off.
Purchase orders & GRN
Raise POs, receive against them with goods receipt notes, and record landed cost — rate plus mandi tax and charges — into COGS.
Receive, sort & price
Received goods land held rather than instantly sellable, then pass through sorting and grading before they are priced and released.
Reorder points & alerts
Low-stock alerts and reorder levels flag what to buy, so you replenish fast movers before they run out.
Sell by weight
Fixed-weight, range and catch-weight selling for loose produce, meat and bulk goods, with weighing-scale support at the counter.
Transfers & warehouses
Approval-based stock transfers between outlets and warehouses, so inventory moves to where it actually sells.
Audits, damage & dead stock
Stock audits, damage records, daily opening and closing sheets, and reports that separate fast movers from capital sitting idle.
How businesses use it
Stop losing margin to expiry
Near-expiry alerts turn a silent write-off into a discount or bundle decision while the stock can still be sold.
Buy on data, not memory
Reorder points and sales velocity decide the purchase order, so you stop over-ordering comfortable items and under-stocking winners.
Know your true cost
Landed cost from GRN — including mandi tax and freight — feeds COGS, so your profit report is not flattered by an incomplete purchase price.
Rebalance across outlets
Move idle stock from one branch to another with an approval trail instead of buying more of something you already own.
How it works
1. Set up products & stock
Import or create products with units, variants, tax rates and reorder levels, then enter opening stock per outlet.
2. Buy through POs
Raise purchase orders to suppliers and receive against them with a GRN that records landed cost and batch details.
3. Sell and watch it move
Every bill, online order and return adjusts stock live, with batch and expiry picked according to your rules.
4. Review and replenish
Act on low-stock and near-expiry alerts, run audits, clear dead stock and transfer between outlets as needed.
Inventory management — frequently asked questions
Does MyGroce track batches and expiry dates?
Yes. Each batch carries its own MRP and expiry, and near-expiry alerts let you discount or bundle stock while it is still sellable. This is used heavily by grocery, FMCG and pharmacy businesses.
Can I raise purchase orders and receive goods against them?
Yes. You can raise POs to suppliers and receive them with goods receipt notes. The GRN records landed cost — the rate plus mandi tax and other charges — which then feeds your cost of goods sold and margins.
Does it support selling by weight?
Yes. Products can be sold at a fixed weight, within a weight range, or as catch-weight items where each piece is weighed at the counter, with weighing-scale support during billing.
Can I manage stock across several outlets?
Yes. Each outlet and warehouse holds its own stock, transfers between them can require approval, and reporting works both per-outlet and consolidated.
How do I find dead stock?
Inventory and sales reports rank items by movement and value, so slow movers and capital tied up in idle stock are visible rather than discovered during an annual count.
Is inventory separate from billing?
No — it is the same system. A bill at the POS, an online order, a return or a transfer all move the same stock record, so there is nothing to reconcile between two tools.