Gym & fitness management software for memberships, classes & renewals
MyGroce gym software keeps the two things that decide a fitness business — memberships and attendance — in one place. Sell plans with joining fees and durations, take payment with a GST invoice, and let renewal reminders reach members before the plan lapses instead of after. Classes and personal training sessions are scheduled against trainers and rooms as bookable resources, member check-in builds an attendance record you can act on, and follow-ups chase the payments that would otherwise quietly slip. Supplement and merchandise sales run on the same counter and stock system as the rest of MyGroce.
Who Gym & fitness software is for
Gyms & fitness centres
Membership-led businesses that need renewals, check-ins and billing to stop depending on a register at the door.
Yoga, dance & CrossFit studios
Class-based schedules with limited capacity, trainer assignment and session packs.
Personal trainers
Individual session scheduling, package tracking and clean invoices without a heavyweight system.
Multi-branch chains
Several locations sharing plans and reporting, each with its own schedule, trainers and members.
What you get
Gym management uses the same bookings, billing, inventory, customer and HRMS modules as the rest of MyGroce, so memberships, retail and staff payroll share one account.
Membership plans
Create plans with durations, joining fees and pricing, sell them at the counter or online, and track every member’s expiry date.
Renewals & reminders
Expiry tracking and automated follow-ups reach members before a plan lapses, which is where most churn is quietly lost.
Class & trainer scheduling
Schedule group classes and personal training against trainers and rooms as resources, with capacity respected on booking.
Check-in & attendance
Record member check-ins to build an attendance history and see live active-member counts instead of guessing.
GST billing & payments
Compliant invoices for memberships, sessions and merchandise, with cash, UPI, card, split payments and credit.
Payment follow-ups
Track dues against members and chase them systematically so cash collection does not depend on memory.
Retail & supplements
Sell supplements and merchandise at the counter with live stock and low-stock alerts on the same inventory engine.
Staff, shifts & payroll
Trainer rosters, attendance and payroll with statutory deductions on the same login as the gym itself.
How businesses use it
Stop losing members at renewal
Reminders go out before expiry, so the conversation happens while the member is still training with you.
Know who is actually attending
Check-in data shows which members have gone quiet — the ones worth a call before they cancel.
Run classes without overbooking
Capacity and trainer availability are enforced when a class is booked, not discovered at the door.
Collect dues systematically
Outstanding balances sit on the member record with follow-ups, instead of in a notebook at reception.
How it works
1. Create plans & trainers
Define membership plans, add trainers and rooms, and set the class schedule you want to run.
2. Enrol members
Sell a plan, bill it with GST, and the member record carries their plan, expiry and payment status.
3. Track attendance
Record check-ins and class bookings so you can see active members and spot drop-off early.
4. Renew and grow
Act on renewal reminders and dues, add retail sales, and bring on more branches or modules when you need them.
Gym & fitness software — frequently asked questions
Does MyGroce track membership expiry and renewals?
Yes. Each member’s plan carries a duration and expiry, and renewal reminders and follow-ups are triggered before the plan lapses rather than after.
Can I schedule classes and personal training?
Yes. Classes and sessions are scheduled against trainers and rooms as bookable resources, with capacity and availability enforced at booking time.
How do members check in?
Member check-in is recorded in the system to build an attendance history and show live active-member counts, so you can see who has stopped coming.
Is billing GST compliant?
Yes. Memberships, sessions, supplements and merchandise are billed on GST-compliant invoices with every payment mode including split payments and credit.
Can I sell supplements at the counter?
Yes. Retail sales use the same POS and inventory engine as the rest of MyGroce, with live stock and low-stock alerts.
Does it handle trainer payroll?
Yes, through MyGroce HRMS on the same login — trainer rosters, attendance and payroll with PF, ESI, professional tax and TDS.