MyGroce HRMS software for attendance, leave, payroll & people
MyGroce HRMS is a complete people system for Indian employers: employee records and documents, departments and reporting lines, attendance with face-verified check-in, shifts, rosters and weekly offs, leave policies with multi-stage approvals, and payroll that reads all of it to produce payslips with PF, ESI, professional tax and TDS already calculated. Beyond the monthly cycle it covers the full employment lifecycle — recruitment, onboarding with document collection, performance reviews, awards, expenses and reimbursements, travel, training, HR letters, a staff helpdesk and exit handover. It runs alongside your billing and inventory on the same login, or on its own as a standalone HR system.
Who HRMS software is for
Growing SMEs
Teams of five to five hundred that need attendance, leave and payroll to stop living in spreadsheets and WhatsApp groups.
Multi-outlet retail & F&B
Shift-based staff across branches, with rosters, weekly offs and outlet-wise attendance registers.
Agencies & field forces
Deployed teams — including security and guard forces — that need geo-aware attendance and per-client rosters.
Companies formalising HR
Businesses moving to documented onboarding, approval chains, HR letters and audit-ready statutory registers.
What you get
HRMS shares one login with POS, inventory and the rest of MyGroce, so staff-wise sales, attendance and payroll costs all appear in the same reports — and it can be used on its own where you only need HR.
Attendance that holds up
Web, mobile or biometric punch-in with face verification and geo-fencing, IST-correct timestamps, manual-entry controls and exportable registers.
Shifts, rosters & weekly offs
Build shifts and rosters per outlet or client, set weekly offs and holidays, and see live attendance against the plan.
Leave management
Leave types and policies, balances, multi-stage approvals through manager and HR, self-service cancellation and a shared leave calendar.
Employee records & documents
One profile per employee with designations, departments, reporting lines, documents, assets issued and a full login history.
Payroll from attendance
Salary structures and templates turn attendance and leave into payslips, with PF, ESI, professional tax and TDS computed each cycle.
Hire to exit
Recruitment pipeline, multi-document onboarding, probation and performance reviews, awards, and exit with handover and clearance.
Expenses, travel & training
Reimbursement claims with approvals, travel requests, a learning and training module, and engagement surveys.
Org design & governance
Departments, designations, reporting structure, configurable approval workflows and workforce analytics for larger teams.
How businesses use it
End attendance disputes
Face-verified check-in with a timestamp and location removes the argument about who arrived when, and the register exports cleanly.
Close payroll in an afternoon
Attendance, leave, shifts and salary structures already agree, so a payroll run is a review and a click rather than a rebuild.
Onboard without chasing paperwork
Send an onboarding checklist, collect documents per company policy, and issue the appointment letter from the same record.
Give managers scoped access
Designation-based access means a manager sees their own team, HR sees the organisation, and the owner sees everything.
How it works
1. Add your organisation
Set up the company profile, departments, designations and reporting structure, then add employees or import them.
2. Configure attendance & leave
Define shifts, weekly offs, holidays and leave policies, and choose how staff check in — app, web, biometric or face.
3. Set salary structures
Build salary templates with earnings and deductions; statutory components are computed automatically each cycle.
4. Run payroll & lifecycle
Review the month, generate payslips, and use onboarding, reviews, letters and exit workflows as they come up.
HRMS software — frequently asked questions
What is MyGroce HRMS?
MyGroce HRMS is the human-resources module of the MyGroce platform. It covers employee records, attendance, shifts and rosters, leave, payroll with statutory deductions, and the wider lifecycle — recruitment, onboarding, performance, expenses, training, HR letters and exits.
Does attendance support face verification?
Yes. Staff can check in from the web or mobile with face verification and geo-fencing, alongside biometric devices where you use them. Timestamps are recorded in IST and registers can be exported.
Does HRMS include payroll?
Yes. Attendance, leave and shifts feed payroll directly, and salary structures produce payslips with PF, ESI, professional tax and TDS calculated for each cycle, along with salary registers.
Can leave approvals go through more than one person?
Yes. Leave requests can run through a configurable approval chain — typically manager then HR — and employees can cancel or request cancellation of approved leave.
Can I use HRMS without using MyGroce POS?
Yes. HRMS works as a standalone HR and payroll system for any employer, and it simply shares the same login if you also use billing, inventory or the other MyGroce modules.
Does it handle onboarding and exits?
Yes. Onboarding collects the documents your company requires through a checklist, and exit covers handover, clearance and the associated letters, so both ends of employment are documented.